Click on the coffee & tea table volunteer tasks below to see what you would need to complete them

Supplies You Need
Supply Item Qty Where to Find It Notes
Folding Table One Find in the coffee/tea table area (just east of the front benches)
Coffee/Tea Bin One On the porch Black & Yellow; will have a tablecloth, cups, sweeteners,  etc
Hot water dispenser One On the porch Fill with hot water on porch
Coffee/Tea/Creamers Varies Other volunteers will bring these
Directions
  1. Aim to begin set-up around 7:45am
  2. Locate the table and set it up
  3. Locate the supplies on the porch
  4. Fill the hot water dispenser and fill on the porch
  5. Bring everything to the coffee/tea area
  6. Setup and decorate how you wish
    – make sure to put the ice bin/trough on the table for the creamers

Supplies You Need
Supply Item Qty Where to Find It Notes
Coffee grounds 1 Tablespoon per cup of water You source Coarse ground recommended
Coffee Percolators 1 for PC meetings; 2-3 for other events On the porch the day before event
Directions
  1. Get the percolator(s) and source the coffee grounds
  2. Bring the items home
  3. Brew the coffee at your home the morning of the event — takes ~1 minute per cup
    * Click for general percolator instructions *
  4. Bring the percolator(s) full of coffee to school
  5. Drop off at or near the coffee/tea table by about 8am

Supplies You Need
Supply Item Qty Where to Find It Notes
Tea leaves (decaf preferred) Dependant on beverage container size You source loose or bagged; your choice of flavor.
Large beverage dispenser One or Two 3-5 gal dispensers You source
Ice (optional) Dependant on beverage container size You source
Directions
  1. Source your tea and containers
  2. Brew the tea at your home and cool in time for the event
  3. Bring the dispenser(s) full of iced/cold tea to school
  4. Drop off at or near the coffee/tea table by about 8am
  5. Stick around to take your dispenser(s) home or be sure they are labeled with your name & phone number so they can be returned after

Supplies You Need
Supply Item Qty Where to Find It Notes
Creamer At least 3 of differing types You source At least 1 should be dairy free; ALL should be simple, healthful ingredients
Ice About 1lb You source
Ice bin/trough One In the coffee/tea bin or on the table the morning of the event
Directions
  1. Purchase creamers
  2. Bring the creamers to school the morning of the event, by about 8am
  3. At the event, find the ice bin/trough and place on the table if it’s not already there. Fill with ice and place the creamers on top/in the ice.

Supplies You Need

Treats! Savory or sweet, it’s up to you

Directions
  1. Make or purchase either sweet or savory treats/snacks
  2. Bring the treats/snacks to school the morning of the event, by about 8am
  3. At the event, place on the coffee/tea table.

Directions

At the end of the event:

  1. Dump leftover coffee and hot water at the base of nearby tree or plant
  2. Place leftover sweeteners/cups/stirrers/etc into the coffee/tea bin (black & yellow)
  3. If table cloth is clean, fold and put in bin
    – if it needs washing, take it home to wash/dry or notify Laura or Kelsey that it needs washing
  4. Bring leftover creamers into the office and have a front office staff member put them in the fridge for staff to enjoy
  5. Empty the water/ice from the ice bin
  6. If there is an iced tea dispenser and the tea maker is not taking it that day, empty the tea/ice at the base of a nearby tree or plant
  7. Bring the coffee/the bin, hot water dispenser, coffee percolators, and iced tea dispensers (if present) onto the porch
  8. Fold up the table and leave it in the coffee/tea table area

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